Depositing money from Friday night games within 48 hours simply isn’t practical.
By: Donna Lukiw
Although auditors Suplee, Clooney & Co. made a recommendation to the Manville School District following this year’s annual audit of the district, school officials say they will be ignoring it.
Auditors recommended all student athletic account receipts to be deposited on "a timely basis," but Business Administrator Richard Reilly said sometimes that’s not possible or practical.
"We collect revenue after a football or basketball game," Mr. Reilly said. "The state wants that money deposited in 24 to 48 hours."
Mr. Reilly said when the football or other sports games occur on Friday night, sometimes the money doesn’t get deposited until Monday morning.
"But that’s 72 hours," he said. "The auditors agreed with us, that it’s not practical, and we’re going to keep on depositing Friday’s money on Monday."
Last year, the auditors recommended that the district stop using district credit cards to purchase materials.
The practice was generally used when maintenance employees purchased materials from the Bridgewater Home Depot using petty cash or a Home Depot commercial credit card.
The purchases would be verified and recorded with the business office after the fact, according to Mr. Reilly.
"This is something we’ve been doing for a number of years and the state has gotten more picky about," Mr. Reilly said.
The practice did not result in wasteful spending or bookkeeping errors, Mr. Reilly said.
The cards have been collected and the district now has a pre-paid account, allowing employees to make necessary purchases using the district’s purchase order number.
Board members are expected to approve the auditing report at Tuesday’s Board of Education meeting.

